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Counted Books
Bookkeeping for field-service and trade businesses, from the first quote to job profit.
Supervised pilot. Public sample with 500 fictional records per industry is live; the private company office uses its own two-step sign-in.
What it does
The short version
Counted Books follows the work into the books: estimates, invoices, payments, supplier bills with approvals, bank reconciliation, job costing and month-end reports. It pairs with GHP Field so a finished job flows into its invoice and payment.
- Shows what each job earns: revenue, costs and margin side by side.
- Puts supplier bills through review and approval before the payment step.
- Matches statements to recorded transactions and walks through month-end close.
- Explains every total, from daily records to profit, aging, trial balance and balance sheet.
Features
What is inside
Accounting home
What customers owe, bills to pay and bank balances in one overview.
Sales workflow
Estimates, contracts, invoices, recurring invoices and customer credits.
Bills and approvals
Supplier bills, approval queues, bill pay and checks, supplier credits.
Banking and reconciliation
Statement matching and a reviewable close trail.
Job budgets and costs
Materials used, average-cost inventory and job profit.
Reports and history
Profit and loss, aging, vendor spend, trial balance, balance sheet, journal exports.
Contractors and 1099
Contractor payments and year-end preparation.
Sales and use tax
Tax tracking for trade sales.
15 industry samples
HVAC, plumbing, electrical, landscaping, cleaning, roofing, pest control and more.
Carina guided tour
An AI guide walks new users through the workflow.
Who it is for
Built for
- Field-service and trade companies (HVAC, plumbing, electrical, roofing, cleaning and others)
- Owners who want job-level profit, not just a ledger
- Bookkeepers and accountants serving trade businesses
- Teams already using, or moving to, GHP Field
How it works
From first step to done
- Estimate
Quote the job with familiar products and services. - Invoice
Turn the approved work into an invoice. - Record payment
Record confirmed payments and refunds. - Reconcile
Match the books to the bank statement. - Review reports
Profit, aging, close status and history.
Pricing
Published pricing
Counted Books
Monthly billing, 14-day trial with no card. Supervised pilot.
GHP Field + Counted Books
Field operations and books together for one company.
Larger teams
Field users 11 to 50 add $7.99 each per month; above 50 users is a tailored quote.
Published on countedbooks.com. Carina plans include 150 AI call minutes per month ($0.35 per extra minute). Bank feeds and online payment collection depend on setup.
Screens
A closer look
